How to Integrate Your Intranet with Microsoft Teams

Intranet vs. Microsoft Teams  

With remote work here to stay, businesses continue to turn to Microsoft Teams. Of all the options out there, Microsoft Teams remains the premiere instant chat and video meeting software for businesses. So, if your team members interact on Teams throughout the day, do you still need an intranet? Well, yes!  While your intranet and Microsoft Teams both connect employees, each accomplishes this in a different way.  

Microsoft Teams shares some functionality with an intranet. Teams users can message, video conference, share files, and view calendars. Yet, there are key elements of an intranet that are not likely to be available through Teams. These include but are not limited to publishing articles, sharing news, and admin control of the employee experience. Decision makers need not decide to have Teams or an intranet. Thanks to Viva, your SharePoint intranet and Microsoft Teams work better together! 

Your Intranet is now in Microsoft Teams 

Microsoft has brought your company’s internal resources into Microsoft Teams with Viva Connections. Now you can share, collaborate, and connect all in one place. Your digital workplace is now more accessible for those using Teams on a daily basis.  

Your organization’s internal resources are more available this way. Discover and search relevant content, sites, and news from across your organization right from the Team’s app bar. Share and collaborate on shared content in Teams chat and channels. Discover SharePoint sites, employee benefits and resources customized just for you. 

  • Your SharePoint Admin, who must also be a Teams Admin, must enable this feature in Teams
  • Only the site owner of the SharePoint home site can edit global navigation links 
  • Recommended content cannot be customized as it is driven by Microsoft Graph  

Viva Connections Microsoft Teams App  

The Viva Connections Teams App is the simplest way to add your intranet into Microsoft Teams. This experience is made even better with features like:  

  • Personalized Branding  
  • Customize your intranet’s Teams app with your organization’s name and logo 
  • Ease of Access  
  • The side navigation bar is always accessible to Teams users. Whenever users need to navigate your intranet in Teams, they can do so 
  • Content Targeting  
  • Target this app content to all users so it appears by default for all users within your organization  

No Such Thing as Only One Access Point 

The use of Teams does not detract from your hubley intranet acting as a single pane of glass view for all organizational knowledge. Single pane of glass? A single pane of glass software is one in which data from many sources can be viewed in one display. But a single pane of glass does not equate to a single point of access. 

Teams may act as an access point to increase intranet accessibility but should not function as the only point of entry for your intranet for a few reasons. Not every employee will have the same starting point day to day. Microsoft Teams is practical for notifications, chat, and more, but not every user will use it the same amount.

It is important to acknowledge that an intranet may still be better in a browser for anything more than a handy reference. That way we can keep conversations and meetings going in one window with tasks open in another.  

Microsoft Teams Intranet — Use Case for the Integrated Environment 

After beginning to use both Teams and your intranet, decisions will need to be made about what information will live where.    

  • Use your intranet for coordinated company-wide or department-wide communications 
  • Use Microsoft Teams for group collaboration in a more private setting 

Create the Ultimate Intranet with hubley  

When you use hubley, you’ll take your Microsoft 365 functionality and make it work better for you.  

Contact us today for a demo and build the intranet your business deserves.  

Scroll to Top