HR Intranet: Improve Engagement, Communication, and Productivity

A human resources intranet serves as a centralized platform for managing HR data and facilitating communication between HR staff and employees. Through the intranet, employees can access documents, policies, benefits information, and other relevant data. Real-time messaging capabilities enable seamless communication, allowing employees to interact securely with the HR department. 

Investing in an HR intranet enhances communication between HR administrators and employees, streamlining processes such as onboarding and providing easy access to resources like benefits information. It promotes efficiency, saves time, and ensures that employees are well-informed about company policies and procedures. 

hubley offers a fully customizable and branded HR intranet experience. Integration with SharePoint enables features such as accordion web part interfaces, content targeting, and access to digital documents. ProfileHub serves as a centralized tool for creating and managing user profiles, allowing HR departments to tailor the intranet to their specific needs.

hubley prioritizes data security through various measures.

Role-Based Access Control (RBAC) 

Assign roles to each team member by their job title and responsibilities. Each customizable role features a unique set of permissions, which enables users to access essential data while simultaneously limiting their ability to view or modify data beyond the scope of their work.  

Multi-Factor Authentication (MFA) 

By requiring users to verify their identity through at least two factors (e.g., password and SMS code), hubley offers an extra layer of security. Even if a user’s password was compromised, bad actors would find it difficult to perpetrate your HR intranet, as they wouldn’t be able to retrieve the secondary authentication code.  

Regular Software Updates and Patches 

Outdated software and infrequent patches lead to vulnerabilities that hackers can exploit. At hubley, we keep your HR intranet secure with regular updates designed to remedy potential vulnerabilities and deliver new, exciting features. These updates also protect against known threats, giving you peace of mind.  

Firewalls and Antivirus Software 

You’ll need to do your part to protect HR intranet data. This means deploying firewalls and antivirus software, both of which offer added layers of defense against cybercriminals.  

Using reliable antivirus software is particularly important for protecting your data. The best software can detect and prevent malware or unauthorized access. The sooner you uncover suspicious or illegal activity, the better your odds of containing the attack. 

Static VPN IP 

A virtual private network (VPN) creates a secure connection between your network and devices, such as computers, tablets, or smartphones. A static VPN IP is a unique IP address that is assigned to your business and does not change.  

Like a dynamic VPN IP, a static VPN IP conceals your true IP address. However, since the IP address is static, it will always be available to you. The constant availability of a static VPN IP makes it ideal for businesses that need to protect their data, such as the information contained on an intranet for HR.  

Regular Data Backups 

Perform regular backups of sensitive HR data. If your data gets lost, damaged, or compromised, you’ll be able to use the backup to recover the information and get your HR intranet up and running.  

The key is to choose the right backup frequency. Daily backups are ideal for most businesses, as this interval ensures you never lose more than 24 hours of data during a breach.  

No, HR intranets are scalable and adaptable, making them beneficial for companies of all sizes. Whether large or small, businesses can leverage HR intranets to enhance communication, streamline processes, and ensure compliance with HR policies and regulations.