Modern Intranet: What It Is and Why Your Company Should Make the Switch

In today’s fast-paced digital work environment, keeping your team connected is more crucial than ever. As your organization scales, especially with dispersed teams and multiple locations, your traditional intranet might struggle to keep up. Modern intranets, on the other hand, offer the tools to meet the evolving demands of today’s workplace. They are the central hub that connects employees, integrates tools, and fosters a thriving culture — all with ease and efficiency. 

At hubley, upgrading to a modern intranet solution is an investment in your company’s future growth. Let’s dive into why you should make the switch today. 

What Is a Modern Intranet? 

A modern intranet isn’t just a digital platform; it’s a dynamic ecosystem that centralizes resources, connects employees, and simplifies workflows. Modern intranets are designed to be user-friendly, collaborative, and adaptable. With hubley, your organization can tap into the full potential of your digital tools, allowing teams to thrive wherever they are. 

Key Features of a Modern Intranet:  

  • Ease of Use: hubley’s intuitive design ensures a seamless user experience with simplified navigation and a visually engaging interface. 
  • Collaboration Tools: Foster real-time communication with chat, video calls, and collaborative workspaces, keeping your teams connected regardless of location. 
  • Integration Capabilities: Seamlessly integrate with Microsoft 365, including Outlook, Teams, SharePoint, Viva, and more, alongside third-party tools like ADP, Salesforce, SAP, and Paycom. 
  • Mobile Accessibility: The hubley mobile app ensures your team stays connected, even when on the move, with full mobile access to documents, chats, and alerts. 

With hubley, you unlock more than just a modern intranet — you gain a personalized experience designed to enhance productivity, engagement, and collaboration at scale. 

Modern Intranet vs. Traditional Intranet 

Modern intranet solutions stand in stark contrast to traditional, outdated systems. Here’s how they compare: 

Feature  Traditional Intranet  Modern Intranet 
User Experience  Clunky, outdated interfaces  Intuitive, engaging design 
Customization  Limited  Highly customizable 
Communication  One-way (static content)  Two-way (interactive) 
Integration  Minimal tool compatibility  Seamless integration  
Accessibility  Desktop-focused  Mobile and desktop-friendly  

Traditional intranets often felt like static bulletin boards. Sure, they may have served their purpose in the past, but they can’t handle the complex needs of today’s fast-moving, hybrid work environment. In contrast, modern intranets — like hubley — create a dynamic workspace that adapts to your company’s needs and scales with your growth.  

Why Your Company Should Switch 

Upgrading to a modern intranet offers countless benefits that can enhance employee engagement, improve communication, and increase productivity. Here are the key reasons to make the switch: 

Improved Employee Engagement 

hubley allows you to engage employees from day one, starting with seamless onboarding and keeping them engaged with easy access to tools, documents, and communications. With real-time chat, news digests, and push notifications, employees stay informed and motivated. 

Enhanced Collaboration Across Teams 

Remote work is now a permanent fixture in the modern workplace, making collaboration more important than ever. With hubley’s collaboration tools, employees can share files, hold meetings via Teams integration, and access shared calendars — all in real-time, from anywhere. 

Streamlined Workflow Automation 

Automation handles repetitive tasks like leave approvals, onboarding, and document management so your employees can focus on what truly matters. With hubley and Power Automate, workflows run efficiently and without error, freeing valuable time for more dynamic work. 

Mobile-Friendly Flexibility 

Our modern intranet solutions extend to your mobile workforce with the hubley Employee App, ensuring team members can access documents, stay updated with notifications, and communicate with colleagues from anywhere. Plus, with real-time alerts, your team won’t miss a thing. 

Data-Driven Insights 

hubley offers robust analytics and reporting tools that consolidate valuable data into actionable insights. Use AnalyticsHub to track employee engagement, measure internal communication effectiveness, and optimize workflows to improve productivity. 

Key Modern Intranet Features 

At this point, you are undoubtedly sold on implementing a modern intranet solution. Now, though, a new question arises: What features should you prioritize during your search? Here are some non-negotiables that the best intranet platforms offer: 

  • Customizable Dashboards: Tailor dashboards to your teams’ needs, providing quick access to essential tools and documents based on role or department. 
  • Document Management Systems: hubley’s integrated document management system allows for easy sharing, version control, and storage of critical documents. 
  • Employee Directories: Empower employees with access to an updated directory and organizational charts to facilitate collaboration and connection. 
  • Content Management System: A modern intranet allows seamless content creation, curation, and distribution, making it simple to reach your employees with the correct information at the right time. 
  • Advanced Search Functionality: The best intranet solutions make it simple to find what you need. With just a few clicks, hubley’s Advanced Search function helps users quickly locate documents, team members, and essential resources. 

Steps to Implementing a Modern Intranet 

Follow these strategic steps to implement a modern intranet successfully: 

  • Assess Your Needs: Identify your pain points and goals for upgrading your intranet. 
  • Engage Stakeholders: Gather input from different departments and teams to ensure all voices are heard. 
  • Choose the Right Provider: Partner with a trusted provider like hubley, which offers flexible, scalable intranet solutions built on Microsoft 365. 
  • Plan the Rollout: Develop a phased approach to minimize disruption and ensure smooth adoption. 
  • Monitor and Improve: Use analytics and user feedback to continuously refine your intranet to meet evolving needs. 

Choosing hubley as your intranet provider ensures ongoing support and tailored solutions that will evolve with your company. 

Choosing the Right Modern Intranet Solution 

By combining Microsoft 365 and SharePoint with robust custom features, hubley delivers a modern intranet solution designed to improve employee engagement, streamline processes, and boost collaboration across teams. Whether you’re looking to integrate Power BI, streamline document management, or bring Microsoft Teams directly into your intranet, hubley makes it easy to create an efficient, user-friendly intranet experience for your employees. 

Modernize and Elevate Your Workforce with hubley 

Switching to a modern intranet isn’t just about upgrading technology — it’s about fostering a culture of collaboration, engagement, and productivity. With hubley, you can deliver a personalized, mobile-friendly intranet solution that connects your employees and makes their work easier. 

Are you ready to leap into the future of digital workspaces? Schedule a demo of hubley today to see how our modern intranet platform can elevate your team’s experience and boost your company’s performance. 

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