Excellent intranet software can promote greater employee engagement and streamline your organization’s internal communications. However, investing in a company intranet is a significant decision. Before you move, it’s important to choose an intranet platform with all the tools you’ll need to create an engaging and interactive digital workplace.
To that end, below are the ten most crucial modern intranet features you should look for in your next digital workspace solution:
1. A User-Friendly Interface
As you search for a new intranet, focus on the quality of each platform’s user interface and whether they will provide enjoyable employee experiences. After all, an intranet isn’t any good if no one wants to use it. You want a platform that makes the work environment better for everyone involved.
A modern intranet should be intuitive and easy to navigate. Choosing a user-friendly intranet will promote better adoption rates and help minimize change resistance. Your employee intranet will yield a more substantial return on investment.
Take advantage of demo opportunities to see each prospective solution in action, and get employees from different departments involved in the search so you can gather their input.
2. Advanced Search Functionality
Knowledge sharing is one of an intranet’s key functions. Advanced search functionality and knowledge management tools are essential modern intranet features.
Say, for instance, that you need to track down a specific document but can’t remember where it’s stored. Lucky for you, your intranet will have advanced search features that allow you to track down people, files, or information by typing in keywords or phrases.
3. Mobile Accessibility
If your team members frequently work away from their desks or outside the office, you need a cloud-based intranet that offers mobile accessibility. A mobile-friendly intranet ensures that employees can stay connected and productive no matter where they are.
By providing easy access to the corporate intranet, you empower your team members to get work done on their terms. They can log in with their mobile devices, access key features, and support key business initiatives anytime.
4. Seamless Integration With Other Tools
The best intranet platforms create unified workflows by linking with other collaboration tools and apps. Finding an intranet that connects with email, calendars, and project management tools is key, as it will promote effortless employee communication and document sharing while enabling everyone to work together toward common goals.
For example, you can sync your calendar with the intranet to help you keep track of meetings and deadlines. You can then set it up to send you real-time notifications, decreasing the odds of missing an important appointment.
5. Robust Security
Intranets consolidate tools and data, making them appealing targets for cybercriminals. As such, protecting sensitive company information is critical. The best modern intranet solutions employ advanced security protocols like encryption and access controls. Your IT department can use these resources to protect the integrity of your business, ensuring that only authorized personnel have access to sensitive data.
6. Social and Collaborative Features
Today’s intranets function much like social media platforms, minus all the drama. Look for a social intranet platform with news feeds and other interactive features promoting employee engagement. Prioritize platforms that include chat capabilities, forums, and other social media-like features. These capabilities will turn the intranet into a resource that supports a strong company culture while providing a fun, seamless user experience.
7. Customizable Personal Profiles
Old-school intranets were, to be frank, quite bland. They offered limited customization, and employees never had much chance to make the experience their own.
On the other hand, modern intranets allow your team members to create and customize their profiles to add a personal touch. Each employee can add information like their areas of expertise and interests, which makes it easier for everyone to connect.
Strong peer relationships are integral to your company culture and employee experience. You want team members to feel a sense of belonging and connectedness, and social intranets help create such an environment.
8. Content Management System (CMS)
Great content is critical to the success of your intranet, which is why today’s top platforms include built-in CMSs, which help you create, manage, and distribute content. They don’t require technical know-how or top-of-the-line IT skills; authorized admin users can manage and distribute approved content using the CMS interface. Your HR team can post welcome messages when onboarding new employees. For instance, business leaders can publish updates about company performance, new product launches, or other exciting news.
9. Analytics and Reporting
Modern intranet solutions simplify optimizing employee experience by providing built-in analytics and reporting tools. Use these features to track engagement levels and determine what content your team members want to see more of.
10. Employee Recognition and Feedback Systems
Finally, today’s top intranet platforms include tools for recognizing your employees’ achievements. You can post monthly awards or shout-outs to thank workers for a well-done job. A little recognition goes a long way in making your team members feel valued and appreciated. When recognized for their outstanding work, employees are more engaged and likely to develop a more profound sense of loyalty to the company.
Modern intranets also feature feedback collection systems, which allow you to ask questions, set up polls, or distribute surveys. You can use these tools to find out how your employees feel about important topics and gather insights to help make the company a better workplace.
Explore Modern Intranet Solutions from hubley
For an intranet with all of these features and more, look no further than hubley. It is a top intranet and employee engagement solution that you can tailor to the unique needs of your business. With hubley, you’ll improve your business communications and create an environment where your employees will be excited to participate.
Learn more about hubley’s 365 services and extensive feature set today.
