Microsoft 365 Copilot is a game-changing tool that allows your team to harness the power of artificial intelligence. However, businesses understandably have some concerns about safety and data governance, especially when adding AI to the mix.
With hubley’s Microsoft intranet integration, you can safely and effectively use Copilot while promoting data governance, accuracy, and accountability. The result is a better employee experience and improved collaboration across the board.
The Rise of AI in Microsoft Intranets
Microsoft Copilot intranet integrations embed AI into SharePoint and the entire Microsoft 365 ecosystem of tools. Artificial intelligence is transforming the way your team works every day, making your Microsoft intranet a true powerhouse for:
- Document management
- Communication
- Compliance
When your team can communicate more effectively and manage documents effortlessly, they can spend more energy on high-value work. The goal is to eliminate redundant tasks from your workflow and allow your team to use their talent to drive your business forward. AI is the key.
While there are some concerns about turning AI loose, ignoring artificial intelligence altogether is not an option. Instead, you need an AI-ready intranet foundation. Microsoft Copilot, SharePoint, and hubley are the three pillars of that foundation.
Understanding Risk in the Modern Digital Workplace
Before you add artificial intelligence to the equation, your business is already facing a wide range of other challenges. Key threats include document mismanagement, setting the appropriate user permissions for each employee, and reining in data sprawl.
Your business collects more information than ever before. And that problem is only going to get worse, unless you do something about it. To overcome those audit challenges, you need a sound governance strategy. Governance must be in place before introducing AI tools like Copilot.
Why? Artificial intelligence technologies are only as good as the data you give them. If the data is clean and accurate, AI can deliver high-quality outputs. If the data is junk, you’ll experience an extended time to value and a lower ROI.
Integrating Microsoft Copilot Safely Within Your Intranet
Integrating Microsoft Copilot with your intranet mitigates many of the risks outlined above by opening the door for:
AI-Powered Content Governance
Copilot can surface documents with outdated or duplicate data. By rapidly identifying documents that clutter your digital information database, Copilot helps you eliminate resources that may cause confusion for your team.
With hubley, you can set custom version control and retention policies. Together, Copilot and hubley make sure that the correct documents are flagged while leaving valid resources untouched. Your team retains the final say on adding, removing, or modifying documents. However, they will no longer have to spend hours manually sifting through forms and comparing files.
Secure Knowledge Discovery
Smart permissions ensure that Copilot only accesses approved data resources when assisting your team. It can recommend documents or summarize information, saving your employees a ton of time. hubley adds another layer to the mix.
Our governance features prevent oversharing and data leakage. It filters results before they are presented to your employees so that people only see documents they are authorized to view.
This way, you can take advantage of Copilot’s knowledge discovery features without overexposing your business to digital threats. Once again, hubley keeps you in control without requiring tedious manual work.
Compliance Monitoring and Automation
Wasting a morning hunting down a document is incredibly frustrating for you and your staff members. This becomes especially tedious when you are pushing out updated documents or enforcing compliance workflows.
Together, Copilot and hubley automate tracking of these changes. You can verify who has signed off on recent policy updates and set up automated reminders to ensure the entire workforce stays compliant.
Integrating hubley into your Copilot ecosystem also allows your team to conduct natural language compliance queries. For example, one of your employees can type “Show me documents due for review.” The platform will automatically populate the forms they have to sign off on.
Audit-Ready Reporting
Copilot features powerful analytics capabilities, and hubley provides built-in audit tools. Together, these features create centralized dashboards that each employee can customize based on their individual needs.
You can simplify audits by surfacing metadata, document owners, and activity logs. Copilot and hubley do all of the heavy lifting, which drastically reduces the time it takes to conduct an audit. Compliance becomes a foregone conclusion with the combined power of hubley and Copilot.
Benefits of hubley’s Microsoft Intranet Integration
Adding hubley to your Microsoft intranet stack delivers a unified experience that combines:
- Teams
- SharePoint
- OneDrive
- Copilot
Additionally, you can streamline risk management with automation, reducing tedious manual tasks that are prone to error. You can build better digital experiences for your employees, which can promote higher job satisfaction.
Our solution also reduces your IT overhead by providing pre-built governance templates. Choose the template that best aligns with your needs and quickly customize it to protect your reputation.
With hubley, you can also achieve greater confidence in AI-assisted collaboration. Give your team the tools they need to lean into Copilot’s AI capabilities.
Preparing for Copilot Adoption in Your Microsoft Intranet
Before you add Copilot to your Microsoft intranet, you need to:
- Evaluate your existing governance structures
- Address any governance deficiencies before deployment
- Train your teams on using data securely within AI tools
- Partner with hubley to make your implementation compliance-ready
Setting the stage for Copilot will lead to a stronger return on investment and condensed time to value. Your team will be confident in the platform's capabilities and will lean into it rather than resist it. Over time, you’ll experience better retention and higher employee satisfaction.
Why Choose hubley for Your Microsoft Intranet Integration?
hubley is built on SharePoint. Our platform is optimized for Copilot compatibility to give you and your team a seamless experience. However, compatibility is just the baseline.
Additionally, the hubley team has expertise in governance, compliance, and risk reduction. Our collaborative approach is designed to identify and resolve the most significant threats to your business during Copilot implementation. We deliver pre-configured intranet solutions for enterprise and mid-market needs, which reduces the risk of disruption.
Ready to build a better DEX to improve employee retention? Schedule a demo of hubley today.
